Start with a seating chart your team can maintain.
Download a simple office seating register for Excel or Google Sheets. No email required. Use it to agree on desk identifiers, employee assignments, and the date each assignment starts.
Use one row per desk
Record building, floor, space ID, capacity, employee name, department, assignment start date, status, and last-reviewed date. The sample rows use fictional employees. Duplicate them for your office and remove the examples before sharing.
Make identifiers unambiguous
Use a stable naming convention such as HQ-02-D014 and place the same identifier on your floor plan. Record dates as YYYY-MM-DD. Keep capacity numeric and use Available or Assigned consistently.
Choose an owner and a review rhythm
Give one person responsibility for the register. Update it when employees join, leave, or move teams, and reconcile it with your employee directory regularly. Limit access to the people who need employee seating information.
Recognize the spreadsheet’s limits
A seating register works well for a simple office. Multiple floors, frequent moves, and conflicting copies make maintenance harder. A mapped workspace connects desk geometry to employee assignments, while draft layouts help plan changes.
Move to an interactive plan when you need it
Upload your floor plan to FloorLogixx, map the spaces, and add employee assignments. This template is a planning aid, not a guaranteed application import format. Directory sync, reports, and draft layouts are available on Business and above.
Find the right starting point
Talk through your office setup
Tell us about your buildings, seating plans, or IT requirements. To discuss a demo, call us at +1 (314) 470-7700, or email us and we'll get back to you shortly.
Considering Business or Premium? Ask us about help mapping your first floor. We can discuss your floor plan, setup scope, and next steps.